Time management for retail

With SEAK Time Management, you can record working hours securely and accurately. This supports you, among other things, in your obligation to provide proof in accordance with the Minimum Wage Act.

Up-to-date time balances at daily, weekly, monthly and annual level are always kept in view with Time Management. The holiday accounts of individual employees can be easily tracked.

Integrated interfaces ensure a smooth transfer of working times to your payroll system.

HR managers get additional support through SEAK TEAMS®. With these end-to-end digital workforce management tools, you can book working hours and apply for holidays online. Employees can also easily request booking corrections via SEAK TEAMS®.

NEW: Time Management now has additional, essential new functions for topics relating to “short-time work”. You will get these new functions automatically with your current version of SEAK.

One of the basic functions of SEAK Time Management is master data management. This is where all employee data is stored that is required for working hours accounting, such as contractual regulations or working time regulations.

Access to the master data is regulated via user rights.

For the clear allocation of persons and locations, SEAK maps the organisational structure of your company. Thus, all departments, cost centres, stores and companies/clients are also reflected in the system. This is the basis for optimal cost controlling and staff scheduling.

The contractual regulations that are taken into account for each employee in working time accounting (if they are stored in the master data) include:

• Contractually agreed number of hours
• Rules on working hours and working days
• Holiday entitlement (collectively agreed)
• Employee’s areas of deployment
• Personal data (e.g. birthday, qualifications, address, notes, dates/anniversaries)

Access to the master data is regulated for the different employee groups (HR, planners, management) to different extents (only certain information, read and writing rights) via the user rights.

In addition, a user logbook is available to track any changes.

The working time regulations that are taken into account for each employee in the working time payroll (if they are stored in the master data) include:

• All common working time models for full-time and part-time
• Individual shift models (2/3/4)
• Legal, collectively agreed and individual supplements
• Capping arrangements

Internal system calendar functions ensure that the majority of appointments that are accessed by both time management and shift planning are automatically available in the system.

These include calendars for

• Public holidays,
• Holidays and
• Vocational school (trainee deployment).

With SEAK TEAMS® you can record working hours, time corrections and holiday requests digitally and online!

• All applications for holidays and time off
• All booking corrections (forgotten or double bookings)
• All bookings for absences, such as sick leave and prolonged treatments

You determine whether requests are entered by employees or their supervisors. All processes go through a request and approval workflow. Requests and corrections are approved via separate multi-level workflows.

Go to SEAK TEAMS® overview >

Interfacing with all common wage + salary systems (see excerpt to the right) for bidirectional data exchange. Exchange via standardised interfaces.

Automated import and comparison of employee master data with your existing wage and salary system.

Import + export of clock-in/out entries

Import + export of absences

Export of hours by wage type

Our system partners >

In addition to the screen display, all evaluations can be printed out or exported as a PDF. They can also be sent via e-mail or exported to Excel. You can access the evaluations manually or have them sent to you automatically.